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Executive Assistant to the President/CEO at Centrillion Biosciences / Dorm2Cube

Full-time Executive Assistant to the President/CEO

at Centrillion Biosciences in Palo Alto

The ideal candidate should have excellent communication skills and multi-tasking abilities. She/he must possess a high level of discretion, judgment and integrity. The candidate will assume a wide range of responsibilities, and need to be extremely detail-oriented, organized, and resourceful. The company CEO has significant external responsibilities including roles in non-profit organizations.

Analytical Support:

  • Manages special programs and projects for the President/CEO and Executive Staff
  • Developing, reviewing, and editing documents, including agendas, action items, meeting summaries, tables and flowcharts, and PowerPoint presentations
  • Conducts independent research and analysis related to special program/project needs
  • Assists in ad hoc projects and events such as team building
  • Collects and maintains program specific data, metrics and information needed for project management administration

Administrative Support:

  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
  • Coordinates CEO’s calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
  • Coordinate on-site and off-site events and meetings and develop minutes as requested
  • Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned
  • Proactively establishes, and maintains highly organized filing system; files correspondence and other records
  • Coordinates travel arrangements; completes expense reports and processes invoices
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Performs other duties as assigned by supervisor.

Qualifications:

  • BA/BS degree in Business Administration, Project Management, Information Technology, Digital Media or Life Sciences, with relevant internship experience or appropriate and relevant work experience
  • Excellent verbal and written communication skills
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Meticulous and analytical with strong administration, organizational skills.
  • Commitment to excellence and high standards, excellent work ethics
  • Willingness to take initiative, self-motivated
  • Good judgment with the ability to make timely and sound decisions, Trustworthy

Respond with resume/CV and a brief statement of interest addressed to Centrillion Biosciences



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Published at 04-21-2013
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